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Election Committee Details

Election Committee Members

  • Dr. Murugan D
  • Er. Vence J
  • Dr. Irin Dorathy P E

BYE-LAWS OF THE ASSOCIATION

  1. NAME OF THE SOCIETY : ALUMNI ASSOCIATION OF GOVERNMENT COLLEGE OF ENGINEERING – TIRUNELVELI
  2. ADDRESS OF THE SOCIETY :
    Government College of Engineering,
    Tirunelveli – 627007.
  3. DATE OF COMMENCEMENT : 03.04.2017
  4. JURISDICTION : District Registrar Office, Palayamkottai.
  5. OFFICE TIME : 9.00 A.M to 5.30 P.M
  6. OBJECTIVES OF THE ASSOCIATION :
    • To create unity and integrity among the students of the Government College of Engineering, Tirunelveli.
    • To work for the educational welfare of the GCE Students.
    • To donate engineering related books, instruments, computers for the GCE Students.
    • To help the students of GCE in getting job opportunities.
    • To encourage students in starting businesses under self-employment schemes.
    • To award students who secured ranks in university examinations.
    • To train students in recent developments of each discipline.
    • To guide GCE students who are doing research programs.
    • To help students for industrial visits.
    • To orient students in personality development.
    • To create unity among old students and utilize their efficiencies towards GCE.
    • To improve the quality of education.
  7. THE NAME OF THE PERSON OR OFFICER IF ANY AUTHORISE TO SUE OR TO BE SUED ON BEHALF OF THE ASSOCIATION:
    The President is authorized to sue or to be sued on behalf of the Association.
  8. THE NAME OF THE PERSON OR OFFICER WHO IS EMPOWERED TO GIVE DIRECTION IN REGARD TO BUSINESS OF THE ASSOCIATION:
    The President of the Association is empowered to give direction regarding the business of the Association.
  9. ENROLMENT OF MEMBERS :
    All the old students of Government College of Engineering, Tirunelveli are eligible to become members of the association.
  10. THE ENTRANCEFEE OR SUBSCRIPTION IF ANY TO BE COLLECTED FROM THE MEMBERS:
    Life Time Subscription Fee of Rs.1000/- (Rs. One Thousand Only) will be collected for the membership with the Alumni Association of Government College of Engineering Tirunelveli.
  11. CESSATION / REMOVAL OF MEMBER :
    Members can be removed from the membership for valid reason such as acting against the interest of the Association or acting in violation of the code of conduct or any of the terms and conditions provided in the Memorandum of bylaw of the Association. Before being expelled thus, he/she should be issued a notice giving him/her reasonable opportunity of 15 clear days to defend his/her case. In the above mentioned period, a decision must be drawn convening the Executive Committee of Association. The expelled member may appeal to the Executive Committee of Association within 15 days.
  12. RIGHTS, OBLIGATIONS AND PRIVILEGES OF MEMBERS :
    All the members have got right to give constructive suggestions for the welfare of the Association. All the members should extend their whole hearted co-operation to carry out the objectives of the Association.
  13. THE MANNER IN WHICH THE ASSOCIATION SHALL TRANSACT ITS BUSINESS:

    The Management of the Association vests with the Executive Committee consisting of twenty (20) members including; one (1) President, one (1) Vice President , one (1) Secretary, one (1) Treasurer and fifteen (15) Executive committee Members. The member of the Executive Committee holds office for 3 years. They shall be generally elected in the General Body meeting to be held in May. In case of vacancies being created casually they can be filled up other executive committee members shall look after the affairs. The Executive Committee Member can resign his post by giving one month’s notice to the Executive Committee. Till the resignation is accepted the members who have tendered resignation will be considered to be in office. The resolution on such matters should be passed in the following general body meeting or any Extra-Ordinary General body meeting. The executive committee shall meet at least once in 3 months to transact its business during which the resolutions regarding the affairs of the Association shall be passed and the accounts of the Association from the last date of meeting shall be checked. The Quorum of the executive committee has be fixed as ½ (50%). The notice of the executive committee meeting shall be sent to the Executive committee members 7 days before the date of meeting, on receipt of which the signature of the members is obtained. The notice should contain the agenda for the meeting. All the executive committee members shall be only honorary members and no remuneration shall be payable to them.

  14. 14. DUTIES AND FUNCTIONS OF THE OFFICERS OF THE ASSOCIATION
    A. PRESIDENT
    • 1. The President shall preside over all the meetings and functions of the Organization, and will review. If he/she find any inconvenience then he/she should ask the Secretary to preside over the meeting.
    • 2. The President shall be the Chief Functionary or Chief Executive of the Association to manage the Institutions and control the entire administration of the Organization. The President shall exercise all such powers, privileges and discretions and
    • 3. The President shall appoint the staff members to be employed in various wings and hold power to take disciplinary actions and terminate them when they go against the rules and regulations of the Association and the appointment order.
    • 4. The President shall have power to sign all receipts for money paid to the Association.
    • 5. The President shall raise fund, take loans on interest for the welfare activities of the Association.
    • 6. The President shall be the Correspondent of the Association and shall do transactions in all the business of the Association. The President shall have the power to appoint any one as his/ her representative from the Executive Members Committee to be in charge of in his/her absence and shall exercise such powers as are delegated to him/her. Such appointments are required to be communicated Executive Committee in written.
    • 7. All property movable and immovable belonging to and (or) entrusted to the management of the Association is vested in the Committee of the Association and its successors in office, represented by President. All documents relating to the property of the Association shall be executed for and on behalf of the Committee by the President and in his/her absence or inability by her/his representative or authourized agent or attorney.
    B. SECRETARY
    • The Secretary shall be the Chief Executive of the Association and shall be responsible for the day to day administration of the Association and for the proper implementation of such programs and policies as may be decided by the Executive Committee.
    • He shall convene the Executive Committee Meeting and the General Body Meeting on the directions of the President.
    • The Secretary shall give directions in regard to the business of the Association.
    • The Secretary shall record and keep the minutes of every meeting of the Association. Such minutes shall be receivable in evidence of the proceedings of the meeting.
    • The Secretary shall be the coordinator of all sub-committees.
    • The Secretary shall report on the progress of work and administration of the Association to the Executive Committee.
    • He/She shall be responsible for filing of annual reports of Association with the Registrar of Societies after every Annual and other Special General Meeting, Financial Statements with the Income Tax Officer, and such other statutory requirements.
    C. TREASURER
    • The Treasurer shall maintain the accounts of the Association.
    • The Treasurer shall receive all collections, make payments authorized by the Executive Committee and maintain all accounts.
    • He/She shall be responsible for getting the audited statements of Association prepared for presentation at the Annual General Meetings and file the same with the Income Tax authorities when duly passed by the General Body.
    D. EXECUTIVE COMMITTEE
    • All the Executive Committee Members shall do their utmost to carryout the on objectives of the Association in the right direction in consultation with President and Secretary.
    • The Executive Committee shall have the power to frame By-laws consistent with the aims and objectives of the Association. The provisional Bylaws shall be placed before the next General Body Meeting for ratification..
    • The General Body has been empowered to expel the Executive Committee members, in case of his/her not turning up for 3 consecutive Executive Committee Meetings.
    • The Executive Committee shall prepare and submit annual reports, including balance sheets, audited accounts/statements of income and expenditure.
  15. RECORDS TO BE FILED WITH DISTRICT REGISTRAR :
    • The audited Income and Expenditure statement, balance sheet.
    • A declaration form that the Association was functioning properly during the year ended.
    • Copy of the minutes of the Annual General Body Meeting.
    • Member list as on the last date of Financial Year. In form No.6)
    • Any change in the Executive Committee shall be intimated within 3 months of such change or changes to the Registrar ( In form 7).
    • Had there been any admission, removal or resignation of members in the General Body the change shall be intimated within 3 months of such change/changes to the Registrar (In form 7).
    • Any change of address of the registered office of the Association shall be intimated within 3 months to the District registrar (Filing in Form 5).
  16. FINANCIAL YEAR :
    The financial year of the Society shall be from APRIL TO MARCH Every year the Annual general Body Meeting shall be held within 6 months after the expiration of the financial year.
    • ACCOUNTS & AUDIT :
      The Secretary and Treasurer of the society shall keep proper books of account and at the expiration of each financial year. Prepare a Receipts and Expenditure account and a Balance Sheet and shall cause them to be audited by an auditor or by two or more members of the Society (not being members of the committee) appointed by the society and possessing the qualifications prescribed in section 21 of the Tamil Nadu Societies Registration Rules 1978.
    • Copies of by0laws, the receipts and expenditure account and the balance sheet can be had by any member on application on payment of Rs.1/- for each which must be attested by the president /Secretary. Any members can see them freely after obtaining prior permission from the president or secretary.
    • Proper enquiry shall be held by the Executive Committee against the member if any loss or damage is caused by them to the society and final decision on this will be taken by the General Body.
      THE FUNDS AND MODE OF CUSTODY APPLICATION & INVESTMENT
    • Subscription collected from the members , the donations obtained from others, Subsidy, or Financial assistance got from the Government/ Voluntary Organizations within the country or from abroad or the sources of Income of the Association.
    • Cash up to Rs.5000/- can be had with the Treasurer for immediate disbursements.
    • All the other amounts shall be saved in any Bank recommended by the Executive Committee opening a Saving bank Accounts/ Current Account in the name of the Association.
    • The Bank Account shall be opened in the name of the society. The said bank account shall be operated by the Vice President and Secretary Jointly Cheque shall be signed by Vice President and Secretary of the Association.
    • Purchases made with the funds belonging to the Association should be made in the name of the Association.
    • Each and every thing bought for the Association should be bought in the Name of the Association and should be maintained properly.
    • The investments of funds of the Association shall be invested in accordance with provision of Section 11(5) read with Section 13(1) (d) of the Income.
  17. DAY TO DAY AFFAIRS :
    Day to day affairs of the Association shall be looked after by the Secretary. The Executive Committee is empowered to employ staff as and when required. The Vice President in the absence of President, Treasurer in the absence of Secretary shall carryout their duties.
  18. CONDUCT OF ANNUAL GENERAL BODY MEETING:
    • Every year the Annual General Body Meeting should be called in the Month of August, however the General Body Meeting should be conducted before September every year. Extra ordinary General Body Meeting can be held when ever required.
    • The notice of the Annual General Body Meeting containing the date, time and venue of the meeting should be sent to all the members before 21 days. 21 days means excluding the Date of General Body Meeting and Notice date.
    • The notice may be sent to the members by one or more of the Following modes: (a) Local delivery or (b)by post and email or Mobile Text Messages (c) by circulation among members or (d) publishing in one or more dailies. The notice shall also be affixed on the notice board.
    • The quorum for the General Body meeting shall be 3/5 of the total members of the Association.
      19. EXTRAORDINARY GENERAL BODY MEETING :
      In case 3/5 of the total members demand for an extra-ordinary general body meeting, the meeting should be convened within 30 days from the date of receipt of such a notice.
    • 1. The notice for the Extraordinary General body Meeting shall be given as per the section 2,3 of 22 of the bey-law.
    • 2. In case of the President’s failure of calling the extraordinary General Body Meeting the requisitions are empowered to call the meeting, themselves mentioned above.
    • 3. The Extra Ordinary General Body Meeting can be called when there is a need for change in the rules and regulations of the Association and when the proceeding of the Association is found to be improper.
  19. MANAGEMENT OF THE ASSOCIATION :
    Special Resolutions
    • Special Resolutions shall be passed by a majority of the members present at the meetings called for the purpose.
    • For such meeting notice shall be given as per the byelaw No.23(2)
    • The copies of such special resolutions passed as per this bylaw shall be filed with the Registrar of the Association within 3 Months.
    Proceedings of General Body
    • To accept the Audited Balance Sheet
    • To lay down policies.
    • To implement necessary disciplinary action after proper enquiry.
    • To elect Executive Committee Members once in 3 years.
    • To resolve other convenience after examination.
    • To appoint a Qualified Chartered Accountant.
    PROCEEDINGS OF THE EXECUTIVE COMMITTEE:
    • The executive committee shall meet once in 3 months to administer the Association. If necessary it may convene more than once.
    • The Extraordinary General Body Meeting shall be called for the following reasons in the same manner as the General Body Meeting.
    • For cause of amendments in bylaw changing the name of the Association, include/extend the objectives of the Association and any other urgent administrative reasons if any.
    • The extraordinary General Body Meeting shall be called if 3/5th of the members demand for the meeting in writing within 30 days from the date of receipt of such a notice. In case of the meeting which is legally valid and for this meeting also notice shall be given as for general body meeting.
    Election and Tenure of Office
    • The mode of election shall be by secret ballot.
    • The procedure for election shall be laid down by the Executive Committee.
    • All terms of office of the elected members shall commence from the close of the AGBM at which elections were held and shall continue for a period of THREE YEARS or till the close of the AGBM.
    • Members can hold the same office position for any number of two terms, under the condition when it is accepted by 2/3 Quorum of the Executive Committee members.
    • In the event of a vacancy at any level in the Executive Committee, the Executive Committee shall have the freedom to elect a member to fill the vacancy.
  20. THE FOLLOWING REGISTERS SHALL BE MAINTAINED IN THE ASSOCIATION.
    • Subscription Register
    • Income and Expenditure Register
    • Ledger
    • Minutes Book
    • Receipts Book
    • Bank Pass Book
    • Members Register
    • Monthly expenditure Register.
    • All expenditure vouchers
    • Letter Corresponding File.
    • The above said registers can be seen by the members during business hours of the Association free of charge.
    • Any properties or loan bonds bought for the Association or sold by the Asssociation should be registered with the Register within one Month. Form VII shold be filled up with filing fees and be sent to the Registrar within a month after getting the loan. The new properties bought by the Association if purchased on payment of loan by mortgage form no IX should be filled up with filing fees and be sent to the Registrar within a month. That loan if paid back fully the cancellation form should be sent with filing fees to the Registrar.
    • When the Association buys or sells anything that belongs to the Association, such transaction should be carried out in presence of both the President and Secretary for which the prior approval of the general body should be obtained.
    • The Association so formed shall be irrevocable.
    • The objects/ activities of the Association shall be carried out only in India.
    • The power given to effect amendment to memorandum of association to the office bearers would not extend to altering the basic character/objects of the Association and further no such amendments which may prove repugnant to the provision of section 2 (15) 11, 12,13, and 80 G of the Income Act shall be made.
    • The Association will not carry out any business activity, and is not established for the purpose of profit.
    • The investment of the funds of the Association shall be made only in accordance with the provisions of section 11(5) read with section 13(1) (d) of the Income Tax Act.
    • The Accounts of the Association/Institution shall be regularly maintained and every year the accounts shall be closed by 31st March and the same shall be audited by a qualified Chartered Accountant.
    • The Income and the funds of the Association will fully be utilized towards the objects and no portion of it will be utilized for payment to the Members/ Office bearers of the Association as interest/dividend profit etc.,
  21. DISSOLUTION OR WINDING UP :
    In the event of dissolution or winding up of the Association, the assets remaining as on the date of dissolution shall under no circumstances be distributed among the members but the same shall be transferred to another Association whose objects are similar to those of the Association and which enjoys recognition under section 80G of the Income Tax Act . In all other matters which have not been specifically mentioned herein the provisions of section 27 of the Tamil Nadu Societies Registration Act 1975 and rules made there under shall apply.